HOW TO RECOLLECT OUTLOOK EMAILS?

Posted 2023-01-04 10:13:58

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If the recipient hasn't opened the email yet, message recall enables users to retrieve a message they've already sent from their mailbox. It works perfectly when a user accidentally misspells someone's name or fails to attach an attachment.

Limitations for recalling email in Outlook

There are several limitations when recalling an email in Outlook, including the requirement that both the sender and the recipient be Outlook email client users on an Exchange server. The outlook may alert the recipient of recalled emails when a user attempts to undo an email.

When a user wants to recall an Outlook email message, the following limitations apply:
Both the user and the recipient must use Outlook as their email client and have an Exchange server email account.
When the user tries to process a recall, the recipient's mailbox is already open.
The original message is waiting to be read in the recipient's Inbox.
There was no rule, spam filter, or add-in that altered the message in any way.

By following the given steps user can learn about How To Recall an Email in Outlook:

Navigate to the Sent Items folder in Outlook.
To open a sent message in a new window, double-click the message the user wants to recall.
Choose Recall This Message from the Actions dropdown arrow under the Message tab.
Choose an option from the dialogue box that asks the user to recall this message.
The Tell Me if Recall Succeeds or Fails for Each Recipient check box should be selected if the user wants to be notified of the results. Choose OK.
Modify the original message if the user chose to delete unread copies and replace them with a new message.
Choose Send.
If the attempt to replace or retract an email is successful or unsuccessful, the user will receive an Outlook notification message.

The results of the attempt to recall a message can differ depending on the settings of the recipient's email client, and several other factors. The repercussions of an Outlook recall are listed below:

The recall will fail if the intended recipient has already read the message. The recipient has access to both the old and new messages.
The initial message is deleted if the recipient opens the recall message first and does not first open the original message. The user deleted the message from their mailbox, Outlook notifies the recipient.

FAQs

How Can I Postpone Message Sending?

While Outlook's recall feature may come in handy in an emergency, users can reduce their stress by setting an email to send later or delaying the sending of messages. This allows the user to catch mistakes or update data before the email reaches the recipient's inbox.

Read More:-

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